Privacy Policy

Information We Collect

We collect the following types of information:

Personal Information:

• Name: If you choose to provide it, we collect your name to personalize your experience on the platform.
• Profile Picture: If you choose to upload one, we collect your profile picture to display on your account.
• Email and Password: When you create an account, we collect your email address and password. Passwords are encrypted for security purposes.
• Contact information: phone number, WhatsApp
• LinkedIn Profile and Resume: We collect your LinkedIn profile and resume data if you provide them, to offer feedback and suggestions.
• Country of Residence: We collect your country of residence to customize the content and improve your experience.

Usage Information:

• IP Address: We collect your IP address to understand where our users are accessing the platform from and to improve your experience.
• Interview Data: We collect data about the mock interviews you take part in, feedback, and progress to improve your learning and job preparation experience via voice or video.
• Device Information: We collect information about your device (e.g., operating system, device type) to ensure the platform runs smoothly across all devices.
• Public Social Media Content: if you tag OctoPrep or use the #OctoPrep hashtag in public posts, we may reference, share, or amplify your post through OctoPrep's channels. This applies only to content you have chosen to make publicly available.

Partner Organizations:

If you were nominated through a partner organization, anonymized and aggregated participation data - such as cohort completion rates and engagement trends - may be shared with that partner for program evaluation. This data does not identify you personally. You will be informed at enrollment and must actively consent before accessing the program. No personally identifiable information will be shared without your explicit prior written consent.

Data Collected by the Chrome Extension

When you install and use the OctoPrep Chrome Extension, we may collect:

• Profile data you voluntarily provide (e.g., LinkedIn or GitHub profile URLs, target job role).
• Usage data related to extension features (e.g., job description text you choose to analyze, click actions within the extension).
• Technical data for performance and debugging (e.g., browser type, extension version, error logs).

We do not collect your full browsing history, passwords, or any unrelated personal content.

Purpose of Data Collection

We only collect and process data:

1. To operate and improve the extension’s core functionality (e.g., generating profile insights).
2. To troubleshoot and improve performance of the extension.
3. To comply with legal obligations when required.

We do not use or share this data for advertising, marketing unrelated to OctoPrep, or any purpose outside the extension’s single intended function.

Limited Use Disclosure

OctoPrep adheres to the Chrome Web Store User Data Policy, including the Limited Use requirements:

• We only use the data necessary to provide and improve the extension’s features.
• We do not sell, rent, or lease user data to third parties.
• We do not use user data for personalized advertising.
• We do not share user data with third parties except:
  • When required to operate or improve the extension.
  • To comply with applicable law.
  • To prevent fraud or security threats.
  • In connection with a merger, acquisition, or sale of assets.

Data Security

• All data transmitted between the extension and our servers is encrypted using HTTPS.
• We minimize stored data wherever possible, retaining only what is necessary for the extension to function.
• Access to personal data is restricted to authorized team members and service providers under strict confidentiality agreements.

User Controls & Data Deletion

You can:

• Control the permissions granted to the extension through your browser’s extension settings.
• Request deletion of your data at any time by emailing contact@octoprep.ai.
• Uninstall the extension to stop all future data collection.

Updates to This Policy

If we make changes to how the extension collects or uses data, we will:

• Update this Privacy Policy.
• Update the “Effective Date” at the top of this document.

Use of Feedback and User-Generated Content

We may process and use non-sensitive feedback, comments, testimonials, survey responses, or other content that you voluntarily submit through the Platform, email, Discord, surveys, or program-related channels. This information may be used for program improvement, educational examples, community engagement, or marketing and promotional purposes.

Whenever possible, such content will be:

• anonymized, or
• shared using first name only, unless we have your explicit permission to use your full name or photo.

We will never share your personal contact information or any sensitive personal data for marketing use. You may request removal or opt-out at any time by contacting contact@octoprep.ai.

How We Use Your Information

We use the information we collect for the following purposes:

Providing and Improving Our Services:

• To operate and maintain the OctoPrep.ai platform.
• To personalize your job search and interview preparation experience.
• To suggest relevant content and coaching materials based on your progress and goals.

Account Management:

• We use your email and password to manage your account and provide features like account recovery and personalized settings.

Communication:

• To respond to your inquiries and provide customer support.
• To send updates, tips, and resources related to the program.

Analytics:

• To understand how you use our program, helping us to improve and develop new features.

Sharing Your Information

We do not share your personal information with third parties, except in the following circumstances:

Legal Requirements:

• We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

Business Transfers:

• In the event of a merger, acquisition, or sale of all or part of our assets, your information may be transferred as part of that transaction.

Data Retention and Deletion

Data Retention:

• We retain your information for as long as necessary to provide our services and as required by applicable laws.

Account Deletion:

• You can delete your account and all associated data at any time through the account settings on the platform.

Inactivity cancellation:

• If your enrollment is cancelled due to inactivity, your account will be locked. You may contact contact@octoprep.ai to discuss your options or to subscribe to post-program platform access at $5/month. Locked accounts and their associated data are retained until you request deletion.

Security

We take reasonable measures to protect your information from unauthorized access, use, or disclosure. However, no internet-based service can be 100% secure, and we cannot guarantee absolute security.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: contact@octoprep.ai